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Privacy Policy

Last updated: 11 May 2026

Earth Systems respects privacy and is committed to handling personal information responsibly, transparently, and securely.

This Privacy Policy explains how Earth Systems collects, uses, stores, discloses, transfers, and protects personal information through this website and related communications.

This policy applies to visitors, clients, prospective clients, suppliers, partners, job applicants, contractors, consultants, event participants, subscribers, and other individuals who interact with Earth Systems through this website or related digital channels.

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1. Who we are

In this Privacy Policy, “Earth Systems”, “we”, “us” and “our” refers to Earth Systems and its related entities, subsidiaries, affiliates, regional offices, project teams, and associated business units, as applicable.

Earth Systems operates globally and provides environmental consulting, engineering, sustainability, climate change, geochemistry, water, ecology, carbon, biochar, restoration, technology, and related project services.

Depending on your interaction with us, the relevant Earth Systems entity may act as the controller, responsible party, data fiduciary, business, or equivalent organisation responsible for handling your personal information under applicable privacy laws.

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2. Scope of this Privacy Policy

This Privacy Policy applies to personal information collected through:

this website;
contact forms;
enquiry forms;
newsletter or marketing subscriptions;
recruitment or expression-of-interest forms;
email communications;
event registrations or business development interactions;
website analytics and cookies;
social media and digital marketing interactions;
downloadable resources, where user details are requested;
related Earth Systems digital platforms, where this policy is linked.

This policy does not apply to third-party websites, platforms, applications, or services that are not controlled by Earth Systems.

3. Personal information we may collect

The types of personal information we collect depend on how you interact with us.

We may collect:

Contact and identity information

  • name;

  • email address;

  • phone number;

  • job title;

  • organisation;

  • country or region;

  • business address;

  • preferred contact method.

  • Business and enquiry information

  • project or service interests;

  • industry sector;

  • enquiry details;

  • proposal or partnership interests;

  • meeting requests;

information you provide in message fields, attachments, forms, or emails;
relationship history with Earth Systems.
Recruitment information

If you apply for a role, submit an expression of interest, or contact us about employment or contracting opportunities, we may collect:

CV, resume, portfolio, or professional profile;
qualifications;
employment history;
references;
right-to-work information;
location and availability;
areas of expertise;
other information you choose to provide.
Website and technical information

When you visit the website, we may collect technical and usage information such as:

IP address;
device type;
browser type;
operating system;
approximate location;
pages visited;
time spent on pages;
referral source;
search terms;
interactions with forms, links, downloads, or content;
cookie identifiers and analytics data.
Marketing and communication information

We may collect:

marketing preferences;
subscription status;
event attendance or registration details;
email engagement, where legally permitted;
communications with Earth Systems personnel.
Sensitive information

We do not generally seek to collect sensitive information through this website.

Sensitive information may include health information, racial or ethnic origin, political opinions, religious beliefs, biometric information, criminal history, or similar categories under applicable laws.

If sensitive information is required for a specific purpose, we will only collect it where lawful, necessary, and with your consent or where otherwise permitted or required by law.

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4. How we collect personal information

We may collect personal information:

directly from you when you submit a form, send an email, call us, attend a meeting, register for an event, download content, apply for a role, or communicate with us;
automatically when you use the website, including through cookies, analytics tools, server logs, and similar technologies;
from your organisation, representatives, colleagues, consultants, advisers, or project partners;
from public sources, including company websites, professional directories, event platforms, social media, and public registers;
from third-party platforms, service providers, or business development tools where permitted by law.


5. Why we collect and use personal information

We collect and use personal information for legitimate business, operational, legal, and communication purposes, including to:

respond to enquiries;
provide information about our services, capabilities, technologies, projects, and events;assess potential projects, partnerships, procurement opportunities, or client engagements, scopes of work, meetings, or commercial discussions;manage client, supplier, partner, and stakeholder relationships;process recruitment enquiries, applications, and expressions of interest;manage website functionality, performance, security, and user experience;understand website traffic, content performance, and user behaviour;improve our website, marketing, services, and communications;
send newsletters, updates, invitations, or marketing communications where permitted;comply with legal, regulatory, contractual, insurance, tax, audit, security, and governance obligations;protect Earth Systems’ rights, property, systems, personnel, clients, and business operations;
support internal reporting, business development, market expansion, and strategic planning.


6. Legal bases for processing

Where applicable privacy laws require a legal basis for processing personal information, we rely on one or more of the following:

your consent; performance of a contract or steps taken before entering into a contract; compliance with legal obligations; legitimate business interests, including responding to enquiries, developing business relationships, improving services, protecting security, and communicating with clients and stakeholders;
protection of legal rights;
other lawful grounds available under applicable privacy or data protection laws.

Where we rely on consent, you may withdraw that consent at any time, subject to legal or contractual restrictions.

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7. Cookies, analytics, and tracking technologies

This website may use cookies and similar technologies to support website functionality, security, analytics, performance, user experience, and marketing.

Cookies may be:

essential cookies, which are necessary for the website to function properly;
analytics cookies, which help us understand how visitors use the website;
functionality cookies, which help remember preferences;
marketing or tracking cookies, which may support advertising, campaign measurement, or content performance where used.

We may use tools such as Wix analytics, Google Analytics, Google Search Console, cookie consent tools, and other website performance or marketing tools.

Where required by law, non-essential cookies and analytics tools will only be activated after you provide consent through the website’s cookie banner or consent management tool.

You can manage cookies through the cookie banner, browser settings, or device settings. If you disable cookies, some parts of the website may not function as intended.

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8. Google Analytics and website measurement

Earth Systems may use Google Analytics or similar tools to understand website performance, visitor behaviour, traffic sources, content engagement, and digital marketing effectiveness.

Analytics data may include device, browser, approximate location, page views, session duration, referral sources, and interaction data.

Where required, analytics will be configured with consent controls and privacy settings such as IP anonymisation or equivalent privacy-enhancing features.

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9. How we share personal information

We may share personal information where necessary and lawful with:

Earth Systems related entities, regional offices, business units, project teams, and authorised personnel;
website hosting, IT, cybersecurity, email, cloud storage, CRM, analytics, and digital service providers;Wix and other website platform providers;
Google and other analytics or digital performance providers, where used;
professional advisers, including lawyers, accountants, auditors, insurers, and consultants;clients, project partners, suppliers, contractors, or technical specialists where required for an enquiry, proposal, project, or service delivery;
recruitment platforms, referees, or background-check providers where relevant and lawful;
regulators, courts, law enforcement, government agencies, or authorities where required by law;
potential purchasers, investors, merger partners, or advisers in connection with a business transaction or restructuring.

We do not sell personal information for direct monetary payment.

If we use advertising or analytics tools that may be considered “sharing” or “targeted advertising” under certain privacy laws, we will provide relevant choices where required.

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10. International transfers

Earth Systems operates globally and may transfer, store, access, or process personal information in countries outside your location.

This may include Australia and other countries where Earth Systems, its related entities, clients, partners, service providers, cloud providers, or project teams operate.

Where personal information is transferred internationally, we take reasonable steps to ensure appropriate protections are in place. These may include contractual safeguards, access controls, security measures, internal policies, due diligence on service providers, and compliance with applicable cross-border data transfer requirements.

By interacting with Earth Systems, you acknowledge that your personal information may be processed in countries with privacy laws that differ from those in your country.

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11. Data security

We take reasonable technical, organisational, and administrative measures to protect personal information against misuse, interference, loss, unauthorised access, modification, or disclosure.

These measures may include access controls, secure platforms, password protection, system monitoring, staff confidentiality obligations, secure cloud services, internal procedures, and appropriate vendor controls.

However, no website, email system, internet transmission, or digital storage environment is completely secure. You should take care when sending information online and avoid submitting highly confidential or sensitive information through website forms unless necessary and agreed.

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12. Data retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or as required for legal, regulatory, contractual, tax, insurance, audit, governance, dispute resolution, recruitment, or legitimate business purposes.

Retention periods may vary depending on the nature of the information and the context in which it was collected.

When personal information is no longer required, we will take reasonable steps to delete, de-identify, archive, or securely destroy it in accordance with applicable requirements.

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13. Marketing communications

We may send marketing communications, newsletters, event invitations, capability updates, thought leadership, project updates, or other business-related communications where permitted by law.

You may opt out of marketing communications at any time by using the unsubscribe link in the relevant email or contacting us directly.

Even if you opt out of marketing communications, we may still send you non-marketing communications, including responses to enquiries, project communications, legal notices, contractual updates, or service-related messages.

14. Recruitment and expressions of interest

If you submit a job application, CV, resume, expression of interest, or professional profile, we may use your information to assess your suitability for current or future roles, consulting opportunities, contractor arrangements, associate opportunities, or collaboration opportunities.

We may retain recruitment information for future opportunities unless you ask us to delete it, subject to legal and business requirements.

You should only provide information that is accurate, relevant, and lawful for recruitment purposes.

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15. Your privacy rights

Depending on your location and applicable law, you may have rights to:

  • request access to personal information we hold about you;

  • request correction or updating of inaccurate information;

  • request deletion of personal information;

  • object to or restrict certain processing;

  • withdraw consent where processing is based on consent;

  • request portability of personal information;

  • opt out of marketing communications;

  • opt out of certain sharing, targeted advertising, or sale-like activities where applicable;

  • make a complaint to Earth Systems or a relevant privacy regulator.

These rights may be subject to legal exceptions, identity verification, security requirements, and practical limitations.

To exercise your rights, please contact us using the details at the end of this Privacy Policy.

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16. Additional regional privacy information

Earth Systems operates internationally. Depending on your location, additional privacy rights or requirements may apply.

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Australia

Where Australian privacy law applies, we handle personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988

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European Economic Area, United Kingdom, and Switzerland

Where GDPR, UK GDPR, or similar laws apply, we process personal data according to applicable data protection principles, including lawfulness, fairness, transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity, confidentiality, and accountability.

You may have rights to access, rectify, erase, restrict, object to processing, request portability, withdraw consent, and lodge a complaint with a relevant supervisory authority.

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Latin America

Where Latin American data protection laws apply, including laws in Colombia, Brazil, or other jurisdictions where Earth Systems operates or engages, you may have rights to know, access, update, correct, delete, revoke consent, oppose processing, or request information about how your personal information is handled, subject to applicable law.

Other jurisdictions

If you are located in another country, you may have additional rights under local privacy, consumer protection, electronic communications, or data protection laws. We will take reasonable steps to respond to valid requests in accordance with applicable requirements.

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17. Children’s privacy

This website is intended for business, professional, technical, government, institutional, and general informational audiences.

It is not directed to children, and we do not knowingly collect personal information from children through this website.

If we become aware that we have collected personal information from a child without appropriate consent, we will take reasonable steps to delete it.

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18. Automated decision-making

We do not use personal information collected through this website to make decisions based solely on automated processing that produce legal or similarly significant effects.

We may use analytics, segmentation, or digital tools to understand website engagement, improve communications, and manage business development activity.

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19. Third-party websites

This website may link to third-party websites, platforms, social media pages, event pages, publications, partner websites, or external resources.

Earth Systems is not responsible for the privacy practices, content, security, or data handling of third-party websites. You should review the privacy policy of any third-party website you visit.

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20. Complaints and enquiries

If you have questions, concerns, or complaints about how Earth Systems handles personal information, please contact us first so we can review and respond.

We may ask you to verify your identity before responding to a privacy request.

We aim to respond to privacy enquiries within a reasonable timeframe and in accordance with applicable law.

If you are not satisfied with our response, you may have the right to contact the relevant privacy regulator in your country or region.

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21. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, business operations, technologies, legal obligations, or privacy practices.

The updated version will be published on this website and will take effect from the date stated at the top of the policy.

 

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